NixOS Foundation Board Meeting Minutes - 2023-07-06

[ron]

As the last few board meetings have been heavily centered around the S3 resolutions there were fewer items beyond that. Sharing the notes below:

Agenda

• S3 bucket migration short and long term
• Hiring & Contracts
• Nix Grant Program and Funding Approvals
• nix.dev migration and announcement
• Banking

Notes

• S3 short term resolution - NixOS S3 Short Term Resolution! - Announcements - NixOS Discourse

  • Credits ($9k/month) have been deposited in the NixOS accounts yesterday (July 5th)
  • Starting final migration process to foundation account

• S3 long term resolution effort -

  • Support the community teams
  • Followup with AWS Open Data Teams (notes at the bottom of this → NixOS S3 Short Term Resolution! - Announcements - NixOS Discourse)
  • Meeting with Corey tomorrow to go through AWS costs

• Hiring and Contracts

  • Project Management: Posted NGI Project Manager (part-time) – NixOS Foundation
  • Approved Robert + Jackline contracts
  • Approved Shahar contracts
  • NGI Project Manager call
    • Approved Valentin

• Exploring more banking options as the current solution only covers (insurance) a certain portion

• Approved funding form grants - can be tracked in GitHub - NixOS/foundation: This is the home of the NixOS Foundation

  • Approved two larger events/hackathons - Nix.camp and oceansprint
  • Approved meetup event - Nix @ 20: An introduction and celebration, Thu, Jun 29, 2023, 6:30 PM | Meetup

• nix.dev officially transitioned, writing up a general announcement post

• Approving annual bank account transactions for 2022

Earlier S3 Related Notes - Beginning of June

• S3 bucket migration
  • Priorities for this decision:
    1. Focusing on reliability and minimizing any risk at all
    2. Costs
    3. Timeline
  • Split into Short and Long
    • Short - what we need to do just to make sure we are back on track
    • Long - ideally owned by the infra term for a long term, reliable, sustainable solution. Not the foundations position to make architectural/technical decisions
  • Need to balance the price and reliability

• Action Items
  • Team to follow up with contacts at AWS & cloudflare to establish comms
  • analysis of backup options
  • analysis of costs/breakdown of usage/storage

Non-Board Meeting Minutes - S3 - Cloudflare team and @domenkozar / @ron

• Provided historical context on the storage/S3
• Provided overview of Nix and Nix community
• Ran through numbers 425T
• Ran through short term needs and priorities and moving into the long term (deduplication/exploring gc/other opportunities)
• Ran through NixOS Community and Foundation priorities:
  • Risk
  • Cost
  • Long term
• Migration to R2?
  • As close to 0 overhead in terms of costs to doing the migration
  • egress costs
    • look into incremental
• 1 cent access fee to things inside the “infrequent access” bucket
• Bandwidth/fastly
  • They have the bandwidth alliance with multiple vendors there and different costs: google/oracle/etc…
  • They need to look into it